What are the steps that I need to take to become a sponsor/exhibitor?
- Review prospectus and decide on level of support.
- Discuss with Steve Emmett-Mattox, if you still have questions email@example.com.
- Fill out online application form.
- Coordinate payment within 30-days of confirming level of support with RAE
Is it necessary for me to fill out the online application form?
Yes, as this ensures that we have all of your information correctly noted in our database, as well as receipt of your confirmation that you wish to sponsor/exhibit. The online application will also enable you to upload your logo (if this is one of your benefits) in an EPS format, and confirm who your organization’s lead will be, in managing your exhibit space.
What is the deadline for choosing to sponsor/exhibit at the Summit?
Depending on space availability, you have until November 16, 2018 to decide on sponsorship and exhibiting. That said, it’s in your best interest to decide earlier, as exhibit space will fill quickly. In addition, the earlier you commit to sponsorship/exhibiting, the sooner you will begin to receive benefits associated with your level of support.
When is sponsorship/exhibitor payment due?
Unless you have made special arrangements in advance, sponsorship/exhibitor payment is due 30-days from the time of being invoiced. Once payment has been received or special arrangements approved, we will begin to acknowledge your company/organization as a supporter on our website and via social media.
Can I spread my sponsorship payment out over multiple years (e.g. 2017 and 2018)?
Yes, many of our sponsors choose to spread it out during more than one fiscal year, as it helps with their budgeting, particularly if your sponsorship is $10,000 or higher. Please contact Steve Emmett-Mattox to coordinate this.
Can I go in jointly with another company/organization on sponsorship?
Yes, though you will then share the benefits that come with that sponsorship level.
As a confirmed sponsor/exhibitor, do I still need to register as an individual attendee?
Yes, all confirmed sponsors/exhibitors receive a certain number (depending on your sponsor level) of complimentary registrations. Each person who receives a complimentary registration must go onto our website and register.
Do I need a “code word” to register, as a sponsor/exhibitor?
Yes, you should have received a “code” when followed up with, once you were confirmed as a sponsor/exhibitor. If you did not receive this, please follow-up with Steve Emmett-Mattox.
How do you select exhibit space in the Expo/Poster Hall?
Exhibitors were contacted in early October and were invited to identify their top three choices. Booth assignments were made in mid-October. Priority was given based on level of sponsorship (Lead Sponsors go first, then Principal Sponsors, and so forth).
How big is each exhibit space and what comes standard with it?
Standard exhibit space is 10’x 10’. Complimentary amenities included in your booth are one 6’-long table, two chairs, one wastebasket, and a standard name placard on back 8-foot high curtain. Carpeting, power, and internet are not included in this price.
Does it cost to have adio visual/internet/electricity in my booth, how do I go about ordering it?
Yes, there is a cost to have electricity in your booth. You may place your order through our show decorator, GES, here. Have your booth number handy when placing your order.
How do I order carpet, lighting and other extras for my booth space?
You may place your order through our show decorator, GES, here. Have your booth number handy when placing your order.
Unfortunately, I’m not planning to sponsor/exhibit during the 2018 Summit, can I give my space to another organization?
Ideally, we prefer that all sponsors choose to exhibit. If you are unable to exhibit, and wish to donate your space to another organization, please immediately contact Steve Emmett-Mattox to coordinate at firstname.lastname@example.org.
How big is the Exhibit/Poster Hall?
Approximately 50,000 sq. ft.
What does the layout of the Expo/Poster Hall look like?
The Expo Hall floor plan will be available soon.
What are the hours of the Expo/Poster Hall and set-up and tear-down?
*(These are approximate, and could change later. Be sure to check back closer to the dates)*
Still have questions?
Please contact Steve Emmett-Mattox directly at email@example.com.