Recording your Presentation

Best Practices for Recording your Presentation

DO: 

  • Stay close to the content in your proposal – your session was chosen based on the quality of the proposal and fit with the Summit.
  • Coordinate with your co-presenters (if applicable) to ensure cohesiveness and that a breadth of information is provided and discussed. 
  • Plan out your presentation as if you would do so for a live event. And practice, practice, practice. 
  • Have fun and smile! Over and above everything else, remember to relax and have fun. If your content gives you and our audience the opportunity to laugh, then smile and connect, it will be a rewarding experience for everyone.  

Don’t

  • Political Speech: Endorsements for specific political candidates or parties; note is it acceptable to endorse specific legislation or policies.
  • Commercial Speech :  Comments that can appear as an unequivocal product endorsement or promotion of commercial entities. Note that it is fine to speak about an organization or company’s work. 
  • If you are representing a company in any fashion, please make it clear that you are a representative of that company. 
  • Non-inclusive Speech: Content that could be perceived as being disrespectful based on the basis of race, color, religion, creed, national origin, sex, age, marital status, pregnancy, sexual orientation, physical or mental disability, medical condition, veteran status, political affiliation, ancestry, or other status protected by law. 
  • Copyrighted material: Written or artistic content that is copy-written should not be included unless you have permission to include the material in your presentation. 

Best practices for recording

  • Sound  
    • Record your presentation in a quiet place with no interrupting sounds. If filming outdoors, please be aware that microphones may pick up the sound of wind or water so plan accordingly. 
    • Notify others in your home that you will be recording to eliminate possible interruptions. 
    • Turn-off pop-up notifications on your computer (especially your email browser). 
    • Test your audio settings before recording your entire presentation. 
  • Video 
    • The best “eye-contact” with your audience is achieved when having your webcam at eye-level and looking straight at it. If you’re using your laptop’s integrated camera, it can be difficult to get the ideal angle and you may need to try elevating the laptop on books or boxes. If you feel better presenting from a standing position, please plan for it, but please ensure you stay within the frame.
    • Avoid hand gestures that may block your face when speaking.
    • Ensure that your presentation covers the whole screen so that you are not revealing favorite tabs in your browsers  
  • Background  
    • Ensure the background behind you is professional and ideally as plain as possible. Please think that the space behind you should follow the norms of an office (even though we know most people will video from their homes). Avoid cluttered and distracting background. 
    • Just as a reminder, when you’re setting up your recording area and checking your background, please make sure that all photos of children, family, friends are not featured/easily visible in the background. For safety, please also remove any identifiable valuables that may be seen in the background as well. Be mindful of any political statements or corporate logos appearing on bookshelves, clothing, posters, etc. 
  • Lighting
    • Test the light to make sure that your full face is visible (no shadows). 
    • Avoid bright lights behind you.
  • Wardrobe
    • Dress as you would if you were presenting in person. Best to avoid colors that may not stand out against your background. 
    • Best to avoid noisy jewelry or other items that may create conflicting noise.

*Please note that all submitted presentations will be reviewed and we reserve the right to request you edit, omit, or delete any material non-conforming to the above recommendations