Grants Administrator

Grants Administrator



  • Title: Grants Administrator 
  • Hours: Full-time, exempt 
  • Compensation: $50,000 – $58,000/annually 
  • Benefits: 100% employer-paid medical, dental, and vision insurance premiums; generous employer 401(k) contribution; liberal PTO; flexible work environment; annual professional development stipend 
  • Location: Remote or onsite in Arlington, VA 


Restore America’s Estuaries (RAE) is a national alliance of 10 coastal conservation groups dedicated to restoring and preserving America’s estuaries and coasts.  RAE is a powerful voice for coastal habitat restoration in the nation’s capital. 

RAE and its member organizations restore coastal habitats nationwide. We have unmatched national reach and effectiveness; our local projects restore coastal wetlands, open fish passages, remove invasive species, build living shorelines, transplant seagrasses, replant salt marshes, and restore shellfish habitat. 

As the leader of a national alliance, we provide a unified voice for coastal conservation in Washington D.C. and advance the science and practice of habitat restoration through on-the-ground projects, groundbreaking science, high-level meetings, and our biennial RAE Coastal and Estuarine Summit. 

About RAE’s Grant Program 

RAE administers multiple competitive grant programs with federal, corporate, and non-profit partners and funders.  The Grants Administrator works with other RAE staff to provide fiscal and administrative oversight and management of grants awarded by RAE and to ensure consistent processes and adherence to all relevant regulations, with particular emphasis on federal.  

The Grants Administrator will ensure that RAE’s grant-making and related processes, documents, procedures, and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices and all relevant regulations.  

Role Description 

The Grants Administrator is responsible for supporting fiscal and administrative oversight and management throughout all stages of grants awarded by RAE including assessment, reporting, database management, payments, fiscal monitoring, and closeout of grants.   

Main responsibilities include:  

  • Conduct pre-award risk-assessments of potential grantees
  • Track programmatic and financial reporting and ensure deadlines are met and reports are complete
  • Liaise between grantees and Program Directors (e.g. answer questions, notify of upcoming deadlines, etc.)
  • Monitor compliance with federal regulations and requirements
  • Provide analysis of the status of sub-grants (e.g. spending patterns, outstanding reports, project periods, etc.)
  • Work with Program Directors to manage post-award actions (e.g. extensions, budget modifications, etc.)
  • Help develop best practice policies relating to grantee management
  • Serve as advisor for grants management system with both internal and external audiences, including troubleshooting and assurance of data integrity
  • Conduct annual grantee invoice audits
  • Assist in drafting grantee agreements
  • Assist finance team in all relevant audit materials related to grantee information


  • At least 3 years grants and contracts or related experience; understanding of non-profit or federal government budgeting and financials
  • Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Proficient in Microsoft Excel and spreadsheet management
  • Knowledge of grant management systems, or a desire and willingness to learn; WizeHive experience a plus
  • Ability to work effectively independently and as a highly resourceful team player under pressure and within deadlines
  • Ability to easily interact with a wide range of people and styles inside and outside the organization
  • Excellent communication skills, both oral and written, with staff, partners, and grantees
  • Bachelor’s degree in relevant field
  • Strong problem-solving skills and a desire to help build systems and tools to improve efficiency and the awardee experience
  • Ability to anticipate challenges and effectively resolve potential issues through creative problem solving
  • Experience and proficiency working virtually with remote staff in multiple locations
  • Willingness to do some travel to RAE-sponsored events and staff retreats
  • Must have permission to work in the U.S. without a work authorization

Application Instructions 

Please send a cover letter and resume to with “Grants Administrator” in the subject line. Position open until filled. RAE is an Equal Opportunity Employer; women, minorities, and individuals with differing abilities are particularly encouraged to apply. If you meet more than 75% of the qualifications of this description, we encourage you to submit an application.